For various reasons, many companies use outsourcing as their strategy. It is mostly effective for certain projects such as data conversion. No matter what industry you serve – medical, utility districts, banking, and other industries – there are good reasons for you to outsource tasks for converting data.
One-time May Not Be Cost-Effective
Software development and conversion of data require highly-specialized skills. Because of this alone, a lot of companies outsource conversion. They opt for their development team to stay focused on their task, which is to update and develop marketable software.
Converting data is often a one-time project and because of that, a company would gain little by developing a protocol and tools to make the conversion work. Every new project is different from the previous one, so the earlier conversion code may not be totally useful. The cost to benefit ratio would go negative by reworking the code every time.
If you outsource to data conversion services, it offers your company the opportunity to take advantage of your outsourcing partner’s experience, which they have acquired through lots of conversion projects over many years. A conversion project for them is not a one-time task.
Maintain Affordable Employment Levels
For many companies, managing employment levels is a continuing problem. This setback becomes more serious because of periods of rise and fall in sales. Because of these changing cycles, implementation and conversion teams are extremely affected. Through scheduling and planning, this problem can be handled to a certain degree. However, the time may come that no kind of planning can control customer expectations without disappointing them and losing some sales.
To arrange an addition of experienced personnel is the practical employment solution. This can be achieved by engaging outsourcing companies. Instead of adding permanent personnel, outsourcing to a data conversion service is the better solution. The outsourcing partner is responsible for maintaining the required level of staff and technical knowledge even when demands go high and low.
Using Actual Customer Data
Functions and features available in the new system may not work the same way they did in the old or legacy system. A crucial point in making decisions about the longevity of the current system is to know how well users absorb and remember how to use these functions and features.
It is now easier to use the new system effectively because they can use customer data in training.
There are two important items provided by the conversion team when performing a conversion project – (1) arrange for the delivery of test data and coincide it with the training schedule and (2) there must be a full test run for signoff and evaluation before the final data extract.
Test results validation needs less time when they use customer data in training sessions. Training with customer data can reduce the learning curve and improve memory recall. Data processing, testing, and validating can be done in part during training. This happens because users identify the data and they can tell if it is incomplete and/or inaccurate.
Your choice to outsource will push your company onward to its objectives and goals.